Privacy Policy
1. Data Controller
The data controller is Atias & Co., operating Civil Wedding Online at civilweddingonline.com. For privacy inquiries: privacy@civilweddingonline.com
2. Information We Collect
| Category | Examples | Purpose |
|---|---|---|
| Identity Data | Full name, date of birth, passport number | Application processing |
| Document Data | Passport scans, birth certificates, civil status docs | Identity verification |
| Biometric Data | Facial images during KYC | Identity verification |
| Payment Data | Transaction reference, payment method type | Payment processing |
| Contact Data | Email, phone, address | Communication, delivery |
| Technical Data | IP address, browser, device info | Security, analytics |
3. Legal Basis for Processing
- Contract performance: Processing necessary to provide our services
- Legal obligation: Utah marriage law, anti-money-laundering regulations
- Legitimate interests: Fraud prevention, security, service improvement
- Consent: Marketing communications (separately obtained)
4. How We Use Your Information
- Process and manage your marriage application
- Verify your identity and eligibility
- Communicate about application status
- Process payments and manage refunds
- Comply with legal obligations
- Prevent fraud and ensure security
- Improve our website and services
5. Data Sharing
We share data only where necessary:
- Utah County Clerk: Required for marriage registration under Utah law
- Apostille Authority: Utah Secretary of State
- KYC Provider: Identity verification partner (Persona/Sumsub/Onfido)
- Payment Processor: PayMongo (BSP-licensed)
- Courier Service: For certificate delivery
- Legal authorities: Where required by law
We do not sell your data. We do not share data for advertising.
6. International Data Transfers
Your application involves data transfers across Philippines, USA, and Israel. We ensure appropriate safeguards are in place for all cross-border transfers. By using our services, you consent to these transfers as necessary to fulfill your application.
7. Data Retention
- Application documents: 7 years (legal record-keeping)
- Payment records: 7 years (tax requirements)
- Website analytics: 26 months (anonymized)
8. Data Security
- SSL/TLS encryption for all data in transit
- Encrypted storage for sensitive documents
- Access controls limiting data to authorized personnel
- Secure deletion upon expiry of retention periods
9. Your Rights
- Access: Request a copy of your personal data
- Rectification: Request correction of inaccurate data
- Erasure: Request deletion (subject to legal obligations)
- Portability: Receive data in a machine-readable format
- Objection: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw any consent at any time
To exercise these rights: privacy@civilweddingonline.com. We respond within 30 days.
10. Cookies
We use essential cookies required for site function and optional analytics cookies. You may adjust cookie preferences through your browser settings or our cookie consent tool.
11. Children’s Privacy
Our services are not directed to individuals under 18. We do not knowingly collect data from minors.
12. Changes to This Policy
We may update this policy periodically. We will notify you of material changes by posting the updated policy with a new “Last updated” date.
13. Contact
Privacy inquiries: privacy@civilweddingonline.com